The European Transplant Allied Healthcare Professionals (ETAHP) is a Committee of the European Society for Organ Transplantation (ESOT).
This document outlines the regulations of the ETAHP Committee in accordance with Article 10 of the ESOT bylaws.
Within ETAHP, allied healthcare professionals throughout Europe will be united to ensure the best possible care to all transplant patients, with the aim to optimize patient outcomes.
ETAHP will do so by creating a strong European interdisciplinary platform to:
- share best practices
- exchange knowledge and provide training
- facilitate research and clinical collaborations
- set the standards for allied health professionals in delivering care to transplant recipients
ETAHP reaches out to nurses (e.g. basic nurses, advanced practice nurses and nurse coordinators (recipient care), psychologists, physical therapists, social workers, dieticians, pharmacists and other non-medical disciplines working in the field of transplantation.
ESOT members can specify their interest and affiliation with ETAHP at any time and become ETAHP Committee affiliates. ETAHP Committee affiliates have the rights and benefits derived from being ESOT members and must comply with their responsibilities as ESOT members.
4.1 The business and affairs of ETAHP shall be managed and controlled by a Board of officers who shall be known as the “ETAHP Board”.
4.2 The committee shall consist of the Chair, the Vice-Chair, and a maximum of 6 additional members. Board members preferably come from different countries and represent various allied healthcare professions from different disciplines.
The Chair shall hold membership in the council of ESOT. Officers shall serve without compensation.
4.3 Only active members of ESOT in good standing shall be eligible as officers. In case of recruiting for new officers, a public call for nominations will be made and will be voted by all ETAHP affiliates. In case an interim position needs to be filled, officers will be elected by a majority of the board members of ETAHP.
4.4 Officers shall be elected for a maximum of four years. In order to ensure continuity, the Chair and Vice-Chair positions shall be elected from within the membership of the Board in the previous term. The Vice-chair will become Chair automatically. No more than half of the Board shall be renewed at any given time. The mandates of the Chair and Vice-Chair are two years long.
4.5 The ETAHP Board will schedule regular meetings and conference calls throughout the year. The Board is entitled to the financial resources and office support necessary to organize two full-day face-to-face board meetings a year – in compliance with ESOT reimbursement guidelines.
Additional meetings may be organized, if necessary, to prepare and discuss all activities and/or strategic decisions of ETAHP in agreement with the ESOT office. When appropriate, the Board may schedule conference calls throughout the year with the support of the ESOT office.
The agenda is set by the Chair, in collaboration with the Vice-Chair, and is open to the suggestions of all Board members.
4.6 The Chair of ETAHP reports to the ESOT Council twice a year.
4.7 Administrative Support
Administrative support for the ETAHP Section and the coordination of Committee meetings, conference calls, and activities is provided by the ESOT Office.
The ETAHP Committee submits its budget to the ESOT Council on an annual basis (including operational costs for the section and budget for in-person meetings); adherence to the budget is monitored by the Chair and Vice-Chair in close collaboration with the ESOT treasurer.
6. SCIENTIFIC MEETINGS AND ACTIVITIES
6.1 ETAHP shall meet every two years during the ESOT congress. Cooperation with other sections is possible when organizing a specialty program for allied healthcare professionals. On the other hand ETAHP might be invited by other sections to cooperate during their specialty program.
6.2 ETAHP shall organize its own symposium every two years in between the ESOT conferences. Additional symposia or meetings can be organized as well, provided the ESOT council agrees with such initiatives.
6.3 Other activities shall include, but shall not be limited to supporting or participating in
- Workshops on multidisciplinary care in organ transplantation
- Interaction with other scientific societies or working groups with common scientific interests
- Developing educational materials (e.g. webinars)
- Inviting experts in the field of transplantation to give online lectures, available for ESOT members
- Promoting ETAHP: for instance by creating flyers, or providing newsletters on the ESOT website.
7. CHANGE IN COMMITTEE REGULATIONS
Changes to the ETAHP Committee regulations can be proposed by the Board or by ETAHP Committee affiliates and will be incorporated and approved upon voting. Regulations shall be reviewed every 4 years or will be reviewed at an ad hoc basis should there be a reason for specific amendments and changes as well as upon request of the ESOT Council.